The Google Drive platform is one of the most used in the world, at least among users who cannot or do not want to pay for a cloud storage platform to always have a backup copy of their documents, photos, etc. and videos mainly, thanks to the free 15 GB it offers. Although OneDrive is the one that offers the best integration within Windows (it’s from Microsoft for a reason), the 5 GB of space it offers is not enough for many users.
If you want to get the most out of the 15 GB of Google Drive, then we show you 6 functions that very few people use and that, once you know them, you will not be able to live without them.
Advanced search engine
At the top of Google Drive is a search box. This search box allows us to search by type of document, who created it, words it contains, date, location and by name among others. To access the Google Drive search options, we must click on the three horizontal lines located to the right of this box.
Prevent your files from being downloaded
When we share a document, first of all, we must be clear if we want it to be modified by the people with whom we are going to share it or if, on the contrary, we only want them to be able to access its content without modifying it. In addition, we can also prevent them from downloading, printing or copying the file. To activate this protection, when we click on the Share option, we must access the available options from the gear wheel and uncheck the box Readers and commenters can see the option to download, print and copy. In addition, it is also advisable to uncheck the box Publishers can change permissions and share if we want to have full control over the document.
Change the color of the folders
When the number of folders is very high, we must do everything possible to be able to identify the content we are looking for at a glance and the best way to do it is by changing the color of the folders. To change the color of a folder in Google Drive, we just have to place the mouse over it, press the right mouse button and select the Change color option to then select the one we want to use.
Use the chat
When several people are working on the same document, if we want to send them any comments, we can use the chat included on this platform without the need to establish a phone call or send a WhatsApp. This option is available at the top right and is represented by a comic bubble.
If we work together on a file and we want to know who has modified the file and what has been included or deleted in it, once inside the document, we must click on the date that indicates the last modification of the file.
Use the Windows app
If we want to always have all the documents we usually work with at hand, we must use the Google Drive application for Windows, an application that takes care of sync immediately any changes we make both on our computer and in Google Drive through a browser.