Board portal comparison: how to conduct one?

A board portal is a great tool for businesses that want to accelerate their meeting processes and communication between the board members. This paperless meeting solution allows businesses to conduct important meetings effectively through using features such as meeting minutes, agenda features, messaging and voting tools, and others.

It’s important to conduct a board portal comparison, as it helps you to better understand which features different providers have and see what benefits they have to offer.

There are also several key factors in board portal comparison, which are important to consider to be sure you chose the right board management software.

The role of a comparison process in a final buying decision

When conducting a comparison, it’s worth doing good research of the market and providers. It seems like currently the market is extremely overwhelmed with various services and products, making it complicated to choose the right software for a particular business. However, if you look more precisely into the market, you’ll notice that the options available are quite limited.

Board portal software can be very expensive, so any wrong decision may cost a lot of money and time. It may also lead to decreased efficiency of any important online board meeting and even overall performance of the company. That’s why the comparison process plays a key role in a buying decision. You should define your business needs. For example, you want to improve meetings, create smoother communication, or save corporate secs and directors time. Based on your needs you can judge different providers and narrow down your options to those who meet your requirements.

During the comparison process, you review those providers you’re interested in the most to see all pros and cons of each one before making your final decision. You need to collect crucial information about each provider, so then you can narrow down your options.

Key factors of board portal comparison

There are several key aspects to consider when comparing different board management software providers:

  • Type of the company. Different companies require different features tailored to their specific needs. Software for a small nonprofit organization could be totally different from a product for a large commercial organization.
  • Vital features. It’s important to identify which features your business needs to improve certain processes. You need to determine which goals you want to achieve and how the tools you use are going to help you reach them. Also, knowing the features you need will help to narrow down the provider options. On a website, you can find more information about the board portal’s essential features, usage recommendations, and other handy resources.
  • Your budget limitations. If you’re tight on budget, then you should only look for those options that meet your budget expectations. This will help to avoid any unexpected fees or additional costs. 
  • Pricing options. Often the price depends on the first two factors (type of company and features), but also there are several factors that determine the pricing. These include the number of users, the list of features, etc.
  • Free trial. When you’re interested in a certain provider, it’s worth trying out its services before committing long term. Free trials help you to better understand whether the software meets your requirements and expectations. You can try out several options simultaneously, and then compare which experience you liked the most.
  • Training. It’s much better when there are different training options available, so your team can start working with the board management software immediately. Some efficient options to consider include individual or team courses, live sessions with a dedicated project manager, and general usage recommendations from the provider.
  • Support. Good customer support also plays a great role in your user experience. Nobody wants to spend hours of limited time waiting for assistance from the support team. That’s why make sure the support is highly responsive and easy to reach out to.
  • Review assessment. It’s useful to read reviews from real customers on different forums and websites, as it allows you to better understand what experience providers offer. You will also get some insight into which industries are using certain virtual board software.


Board management software is a tool for secure and effective communication between board members. Its extensive functionality makes board management seamless — and conducting an efficient board portal comparison will help you make the most of it.

Choosing the right virtual boardroom can be quite challenging. However, by using the criteria above to review and compare your selected  board portal providers, you’ll make an appropriate, data-driven decision.

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