Companies will have to issue electronic invoices from the summer

The Spanish legaltechs Signaturit and Ivnosys have recently organized a conference together with the Spanish Confederation of Business Organizations (CEOE) on digital identity and electronic signature aimed at the Spanish business fabric.

Through a hybrid format and through a round table that was moderated by César Maurín, director of the Department of Digitization, Innovation, Commerce and Infrastructures of CEOE, and where the main executives of some of the most relevant companies in the Spanish economy participated, such as Rafael Hernández, head of security services and projects and CISO at CEPSA, David Mellado, partner at PwC and former technical general secretary of the Ministry of Public Admirations, and Aránzazu Álvarez Montes, Iberia HR Services Management Manager, have met analyzed the main issues to be taken into account by the company of the present to activate the process of digital transformation.

The coronavirus crisis and subsequent pandemic in which we have been immersed for the last two years has not only accelerated the digitization processes of most companies, but has also confirmed its irreversibility. In fact, according to one of the latest Signaturit studies in which it has analyzed the thousands of companies for which it works in Spain, nine out of 10 Spanish companies do not plan to stop using the technologies they resorted to during the confinements and successive alarm states.

However, when asked if they consider that they are already 100% digital, eight out of 10 Spanish companies believe that they still have a long way to go. In this context, in the conference organized by Ivnosys and Signaturit together with the CEOE, the attendees were able to delve into the importance of their digital solutions – digital guarantee service, corporate digital identity, digital communications for public administrations and activation of the electronic signature in human resources -, as well as knowing the regulatory changes and the keys for their application from the hands of the speakers’ own experience.

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Among the conclusions, the obligation that companies will have to issue electronic invoices starting in the summer, as stated in the preliminary draft of the Law on the Creation and Growth of Companies approved by the Council of Ministers last November and for which it will be essential have a digital certificate endorse it.

Key partner in post-pandemic

In the words of Sergio Ruiz, CEO of Signaturit and Ivnosys, and who opened the day: “Signaturit and its digital solutions are responsible for the fact that large companies in sectors such as finance, insurance, real estate or education have placed themselves at the forefront of digitization, guaranteeing interaction with their clients in the digital world with greater guarantees of security and compliance than until now in physical points of sale and attention. For this reason, we consider ourselves and want to be a key partner in deepening the digitization of Spanish companies in the post-pandemic world, favoring their day-to-day activities. Its application is essential for business processes to go at the speed at which the world moves”.

Aránzazu Álvarez Montes, Iberia’s HR Services Management Manager, placed special emphasis on “the advantages that the application of the electronic signature has brought to the company’s Human Resources department, starting with its usability when it comes to integrating it into the teams and ending with the agility it has provided when signing contracts. Processes that previously involved the printing of documents, the movement of people and prior organization, have now been reduced to sending a single email with the document to be signed”.

On Law 6/2020, of November 11, regulating certain aspects of the trusted electronic servicesDavid Mellado, Partner at PwC and former technical secretary general of the Ministry of Public Admirations, highlighted that “It was about time that something as relevant as the value of electronic documents was included in a specific law that would regulate their effectiveness”. “With the arrival of this law, in addition, there is no longer any discussion about the validity of electronic documents versus manuscripts, making it clear that both have the same guarantees, and not only that, but that electronic documents provide even more added value to through additional information such as who has signed it and the exact moment in which it has been done” He has finished his speech.

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