Give your Word DOCX a more professional look with videos

Perhaps, inserting videos into Word documents is not a task that we are going to carry out on a regular basis, but surely it can be very useful in some situations. Sometimes, we may need to add a video to the document we are writing as a reference or to make the wording in the document more detailed with the help of a video, to achieve much more attractive results.

Insert online video

If we want insert an online video from platforms such as YouTube, the first thing to do is click on the “Insert” tab, which we will find in the toolbar at the top. This will make the bottom bar show a good number of available options, where we must locate the «Online Videos» icon in the central part.

This will open a new window, where it will indicate that we must insert url or the code to embed the video online. Next, we must copy the address of the video from our web browser in the box and click on the Insert button.

Word insert video online

Optionally, from YouTube or the platform where the video is located, we can click on the “Share” button. This will bring up a window with the video’s URL, which we can use to copy and paste into Word.

Share YouTube video

Once we click on the Insert button, we will see the video embedded in the document, displaying its thumbnail as an image, in the same way that it appears on YouTube when it has not yet started to play. We can rotate, extend or reduce this thumbnail image so that it fits perfectly into our document.

Inserting YouTube video in Word

Adjust an online video so that it integrates correctly

Once the video is inserted, it will appear in the document and its image has the Play button. When clicking on it, a screen will appear in the foreground where we will begin to view the inserted video, as long as we have an Internet connection

If we see that the video is not well positioned we can press «Ctrl + E» on our keyboard to center the video. It will also be possible resize video selecting it and clicking on any of its edges. Then we will only have to move the mouse to change the size of the video thumbnail and adapt it to our document.

On the right side we will see a shortcut icon to its «Design Options», from where we can select a wide variety of styles with which to adjust the object with the surrounding text (in line with the text, above and below, Square, Narrow, In front of the text, transparent, etc).

Word Design Options

Insert video offline or local

As we can imagine, the great disadvantage when adding a video offline or that is stored on our PC to a Word document, is that we can only reproduce it on our computer. Since the video is only found on our PC and we will insert the address where it is located locally, in case we send the document to another person, it will not be able to reproduce it, so they make less sense than online videos.

Enable Scheduler option

To insert a video offline, the first thing we are going to need is enable the “Scheduler” option in our Word document. To do this we must have the Word document open and click on the “File” tab. Later we click on the “Options” section in the left column. This will open a new window where we must select the “Customize ribbon” option that we find in the left column.

Word add Scheduler

Here within the main tabs we must select the “Programmer” and add it. Once we have added it, click on OK. This will cause the “Developer” tab to be added to our Word document, placing it between the “Home” and “Insert” tabs. With this we can now insert our documents saved locally in our Word document.

Add Windows Media Player to the document

Next, we click on the Developer tab and within the column of “Controls” we select the icon with the label of “Inherited Tools”. This will cause a new menu to be displayed where we must select the icon with the label “More controls”, which will make a new window appear.

Word legacy forms and more controls

We scroll to the bottom of the options until we locate “Windows Media Player”, which we select and press the OK button.

Word controls Windows Media Player

This will make us see a Windows Media Player square in our Word document. Next, we can configure its height and width of the player, dragging its margins. It is important to carry out the operation at this time since it will not be possible to do it later.

Windows Media Player Word

Insert content to play

Now what we must do is add content to the player that we have integrated into the document so that it can play. To do this, we right-click on Windows Media Player and select “Properties.” This will cause a box to appear on the left side of the screen. Now we will select “Custom” and we will click on the three dots icon to find the content we want to reproduce.

Word Windows Media Player Properties

This will open a new window, where we must click on the “Browse” button to search and select the path where the video to be played is located. Once selected, click on the Accept button.

Word Windows Media Player Properties

Finally, we only have to activate the «Design mode» so that the video can start playing in our Word document. To do this, from the «Programmer» tab, we locate the «Design mode» icon and click on it to activate it. Once this is done, the video will start to play automatically. From the player’s own controls, we can start, pause or stop the video at any time, as well as adjust the volume and access any exact point of the video through the timeline bar.

Word design mode

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