Controlling the time we spend on each task from Google Calendar can be difficult. We must record events with start and end times to be able to keep track of the work we do on a daily basis. At the same time, we need to track the efficiency of time we spend on these scheduled tasks. All this can now be easier with the new tool Time Insights for Google Calendar.
New Time Insights feature for computers
Google Calendar has incorporated a new function that will allow us to see how we are spending our time in virtual meetings through a single panel, achieving a personalized analytical experience. With it we will have an analytical view of our time while we work remotely, thus being able to better manage our routines. This data will only be visible to the user himself, although there is an option for the administrators of the users’ accounts to access this function and see all the calendar information.
The events that appear in Time Insights are limited to only those that we confirm to join, have at least one guest, will be marked as “busy” and last no more than eight hours. To start using it, we simply have to open Google Calendar on our computer and click on “More information”.
The operation of this new tool is based on calculating the time we have dedicated to specific Calendar events and displaying the data in the right panel. Time Insights will be in charge of dividing the information into three types, such as:
- Time breakdown: according to our working hours and the types of meetings we have.
- Time in meetings: highlighting the days and times of many meetings, as well as the frequency of meetings.
- People you meet with: It shows who we spend the most time meeting. We can also mark key stakeholders to make sure we stay in touch with them. Hovering over a person will also highlight the meetings on your calendar that include that person.
When can we enjoy this new feature?
This new feature will be enabled by default for administrators and end users being available to customers of Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Plus and non-profit organizations. Its launch will occur gradually from August 30, 2021, for administrators, and from 6th of September for end users. The update will be activated progressively over the next 15 days. The new Time Insights feature will only be available on its desktop version.