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Six Features to Optimize Accounting Software

Having a good accounting ERP for SMEs is essential. Good because they have internal staff that compensates for the lack of automation with manual labor. Good because they resort to an agency / consultancy to perform these functions. However, betting on quality and the implementation of accounting programs can be very beneficial, both for increase productivity as to minimize costs. In any case, an accounting software will facilitate the execution of more complex accounting tasks, with more frequency and greater precision.

An accounting software alleviates the workload of the financial area. And it “smoothes” the peaks in the most “busy” fiscal periods. In addition, it provides the transparency and reliability that SMEs need when presenting their accounts, using intuitive dashboards. In short, an accounting ERP not only impacts basic tasks, automating day-to-day functions. It also organizes and analyzes accounting data to provide a much deeper financial perspective of the business.

These are, according to Datisa, the six key features of the accounting ERP for SMEs:

Easy to use

Modern accounting programs are designed with maximum ease of use in mind. However, it is still important to examine the software interface in detail to determine if it is the right thing to do. intuitive enough so that any member of the team can use it. Even people who don’t have that much experience in either accounting or technology.

On the other hand, accounting software must be flexible and highly functional. It is recommended that it allows the generation of multidimensional reports that facilitate their customization, taking into account the needs and objectives of the business.

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Maximum performance in standard versions

The ERP is the backbone of a business management system. Therefore, it must be able to grow and adapt to the needs of the organization. Betting on an accounting ERP that includes, in its standard version, the maximum possible functional coverage, will be a success. This will allow the organization to use, or not, the functionalities included in the system, depending on its level of need. We are talking about functions included in the price of the ERP. That is, they do not imply extra costs.

And that they provide the security of having software capable of responding correctly, practically, to any possible scenario. But, we are also talking about software capable of adapting at a technological level (SaaS, On Premise or hosting) and connectivity (web services).

Integration of billing and inventory management functions

Each ERP system includes its own basic functionalities. And, almost all include billing and/or inventory management. Have all these key features integrated in the same systemconsiderably reduces the transfer time and migration of data from one system to another.

Error identification and prevention

An accounting ERP provides more precision and efficiency. This means that errors are reduced to the point of even being completely eliminated. Therefore, the accounting software used by SMEs in 2023 will have to include automatic error checking functions. Features like automatic calculation is also essential to eliminate errors.

Easy connection between stakeholders

SMEs need accounting software that facilitates coordination between customers, suppliers, banks and, in general, all the parties involved in the financial-accounting processes. The documentation and verification of accounts, bank statements and balances, the supervision and management of credits or the monitoring of payments and due dates with suppliers and customers, are critical aspects for proper accounting management.

Protection of sensitive data

The financial information is extremely sensitive. And, she must never fall into the wrong hands. Therefore, when choosing accounting software, SMEs should focus on security. Contacting reliable suppliers -with experience and a good reputation in the market- will be a priority for SMEs. In this sense, from Datisa it is recommended to bet on an accounting ERP that guarantees the security of the data. It will be important that access to data is customizable and by security levels.

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