In an increasingly digital world, it is clear that the cloud is very important to us. There we have more and more confidential files stored from our photos, videos and invoices. So it is normal that at a given moment we wonder if you are making the most of your cloud storage. In this aspect, you can ask yourself if you have chosen a provider according to your needs and if your data is safe. In this article we are going to offer you the best tips to store your data in the cloud with the greatest possible security, and that you can also get the most out of it.
Advantages of storing your data in the cloud
Public cloud storage will allow you to access your files from anywhere. It also offers you many collaboration tools that can help you easily share your files with family and friends.
Another advantage you have is that you are not taking up storage space on the premises and you do not have any energy costs or impact on your electricity bill because the computer is not yours. The drawback is that if the space you need does not arrive, you will have to opt for a payment rate that can be more or less expensive. For this reason, some users choose to turn their computer into a private cloud, but factors such as energy and maintenance must be taken into account. Now we are going with some tips for you to store your data in the cloud making the most of it.
The security of your public cloud
The main cloud storage providers have state-of-the-art security systems that are regularly updated. Thus, they have the best encryption and firewalls, so your files are probably safer in the cloud than if you save them locally.
That does not mean that there are no risks in this aspect, it is important that all users have strong and unique passwords. If one of your accounts falls into a leak, you would be endangering what you have stored in the cloud. The best solution in these cases goes through use a password manager. These are highly secure and allow users to both generate and store their strong passwords.
On the other hand, you have to make sure that the account alerts are on. Thus, in the event that there is any suspicious activity such as logins, it will notify you. When you store your data in the cloud you have to take security seriously and also, if it is available you should enable two-step verification.
Take advantage of timing and good organization
One of the main advantages of cloud storage is the immediate synchronization of your files and folders. This way you will be able to have the updated files regardless of where you are. This is also very useful when you have shared files with a family member, friend or co-worker because sometimes you have a project in common.
Therefore, when you store your data in the cloud, a highly recommended action is to check and have file synchronization activated. If you don’t like browser-based cloud storage interfaces, many providers like Google Drive can integrate and sync your cloud folders using windows file explorer.
Another important aspect when you store your data in the cloud is the organization of your information. Don’t forget that cloud data storage allows you to organize your files within a folder structure just like you would on your own computer. In that aspect you have to have a clearly planned structure and establish rules for file naming, so that later you can easily find the files. A very important aspect is that you have to do it from the beginning. If we wait to tidy up as you go along, you will usually end up with chaos that will be difficult to fix.
Share, collaborate and use integrations
We must not forget that the cloud allows us to share our photos and files easily. Without a doubt, it is another of the things that you like the most, but that does not mean that you do not take precautions. Before sharing, you have to be very careful with whom you share and limit the users who can access those files. You also have to watch the permissions you give, it is not the same to give the read-only one as the one that allows you to modify them.
On the other hand, although individuals will use less are the integrations. For example, you can use the Slack chat app to communicate with people at work. Another that also usually allows integration may be Microsoft Office that we can use with Dropbox.