As businesses increasingly rely on technology to stay connected, the need for a reliable and robust company intranet system is obvious. The right intranet software allows for streamlined communication and collaboration, helping businesses improve their bottom line.
However, it is important to choose the right intranet software and to ensure that it is set up correctly to ensure maximum efficiency. This blog post will discuss eight potential mistakes to avoid when shopping for intranet software.
From incomplete implementation to a lack of user input, a variety of potential pitfalls could be avoided with a little extra planning. Read on.
Skipping the Features
Consider all the features and how they can benefit employees and customer relations. Skipping over the details of key features can be a mistake. These features could be vital to getting the most out of your intranet system.
Properly evaluate what features are needed and which ones you can do without, as paying for unnecessary features can heavily impact budgets. This evaluation will save valuable time, effort, and money when investing in quality intranet software.
Not Considering Scalability
As businesses grow, their intranet software must be flexible enough to accommodate the increased load. Failing to consider scalability can lead to serious problems in the long run. Make sure the system you choose is equipped with features that allow for easy expansion and modification if necessary.
Not Setting Performance Expectations
Before investing in any intranet software, set performance expectations and ensure that the chosen solution can meet these goals. Don’t underestimate the importance of setting expectations from both a user perspective and an IT support perspective so that everyone understands what they need to do for successful implementation and utilization.
Not Testing Intranet Software Before Investing
Many companies fail to test their solutions and end up with a subpar experience due to user errors or compatibility issues.
Research the product thoroughly, read reviews and ensure you understand how it will work in your specific environment before investing.
Not Getting Feedback from Employees
Investing in an intranet solution without getting input from users can lead to major issues. Employees become dissatisfied with the system’s lack of customization and features.
Survey users about what features they’d like to see or would find useful in the intranet system. This will help you ensure they’ll be satisfied with the final product.
Not Securing Data Properly
Properly secure data by encrypting it and limiting access only to users that need it. Also, ensure that updates are applied regularly to keep up with the latest security requirements.
Not investing in proper security measures could lead to disastrous consequences for your business. So take this seriously and invest in the best data protection solutions available.
Not Investing Enough Time into Implementation
Make sure you have enough time dedicated to implementation and training. Many organizations fail to invest the necessary time into implementation, leading to a more difficult transition for users and a less successful overall solution.
Take the time to train users on how to use the system properly, set expectations, and ensure everyone is on board with the new system before rollout.
Not Evaluating Your Intranet Software Regularly
Use analytics tools and user surveys to get feedback about what works well and needs improvement. This information will help you make adjustments to maintain an effective system.
Final Word
Investing in intranet software is a major decision and one that shouldn’t be taken lightly. Avoid common mistakes and invest in quality software that meets your needs. With the right solution, your organization can reap all of the benefits it has to offer.
Good luck!
