Task management applications are a good help in managing our precious time, a great treasure that is not always easy to manage in the hectic era that we have lived in and when the new work culture of hybrid work presents additional challenges.
This management encompasses several aspects and approaches. Technology helps us and the software we have selected includes features of planning, assigning or monitoring with which we can ultimately organize ourselves better to take advantage of our valuable time on a professional or personal level.
10 task management apps
This type of software has been around forever, but in recent years a number of additional solutions have been developed and have become an integral part of the work activity. Much has had to do with the coronavirus pandemic and the rise of remote work and its challenges at all levels. However, its objectives have not changed since we used paper agendas: that individuals and teams achieve the individual and collective objectives set.
And it is that effective management will help us achieve new levels of productivity as deadlines and objectives are defined, tasks are prioritized, delivery deadlines are established and, ultimately, time is managed at all stages. The following applications are just one example of the large number of existing solutions.
Google Calendar
A basic option to start with is the Google electronic calendar and agenda. It allows you to synchronize it with the contacts of the Gmail email client and thus invite them and share events. It allows you to quickly schedule meetings and events, as well as receive reminders about upcoming activities. You can easily share agendas, in read-only or full control modes, as well as create multiple calendars to use together with a work team.
Its interface is as simple and easy to use as other Google products, and it has different views such as weekly, monthly, and agenda. It supports the CalDAV protocol, which allows synchronizing calendars with third-party calendars. It is freely available for any PC using calendar.google.com in a web browser and can also be accessed from the applications menu from within other Google applications. It has dedicated apps on iOS and Android.
week plan
Create a weekly schedule It’s a good start for managing your time. The application has its intellectual base in the principles of the self-help book “The seven habits of highly effective people”, but beyond philosophies, the truth is that its productivity rules are quite useful and Week Plan captures them in two sections well differentiated for tasks and objectives. If you click on any day of the week you can add a new task and set its priority, important or urgent, with a priority planner that helps identify HITs (high impact tasks).
In addition to the weekly, Week Plan also offers monthly plans, a daily agenda and a function called ‘Life Planner’, which seeks to plan rest times with families or friends, understanding that personal goals are as important as professional ones. There are three plans available, one free as a trial and other paid ones that offer additional features such as sub-tasks, analytics, SMS integration or Google Calendar.
Trello
applications of project management are other good tools for organizing your time. Trello is one of the most valued, because it allows you to organize the tasks of a work team, a professional or a user for the personal or family environment. Simple and powerful, just create a board to add lists with cards, dragging and dropping between them to update the project in real time. Its organization is tremendously visual and you can see an entire project looking at the board
It allows you to post comments or upload files from a local computer or from cloud services and easily manage small to large projects. It has paid and free versions, online versions from a browser, and also desktop clients for Windows and Mac that provide features such as keyboard shortcuts, desktop notifications, the ability to set priority tables, and more.
GQueues
A useful app for organization and integration of the calendar. With the look and feel of Gmail, it includes repeating tasks, subtasks, sharing, collaboration, comments, labels, and prioritization. If you use a lot of Google tools it is a good option to take advantage of them, especially the Workspace suite.
The basic features of the application are available for free, although it has personal and business plans.
Toggl
a tool of time tracking which includes project creation, client and team management, various workspaces and reporting tools. To start tracking an activity, simply tap the timer, give the task a name, and tap the action button. You can also add tags for better organization.
Toggl offers integration with other apps, such as Basecamp, Asana, and GitHub. It has Web access and through mobile apps, with a free version and also a paid version with additional options.
chanty
Focused for use by small teams that need to focus on shorter tasks, it is a all-in-one collaboration platform and a built-in task manager that also has its own chat system and supports video conferencing. The app allows you to convert messages into tasks, which can then be assigned to any team member, and filter by status, dates, and people.
It allows any task in a related flow to be discussed with relevant team members in separate conversations and can be presented as a Kanban board or task list. Very easy to configure and assign them, it also offers integration with third-party applications. It has a free plan for small and medium businesses and a paid business plan.
SmartTask
Another good tool project and task management. with which to plan, track and assign tasks to the members of a work team. It has added CRM and chat features, allows you to create custom reports, and offers advanced search and performance and workload insights. It has a powerful interface, but easy to view between multiple views with a list, calendar, boards and timeline.
It offers a free trial and different payment plans, general or personalized for each client.
RescueTime
If you prefer to use a desktop application for time management, RescueTime is a good option because it is available for Windows, Mac, or Linux platforms (in addition to mobile platforms). Once installed, it tracks the time spent to calculate the degree of productivity based on the web pages visited and the applications used from each category, which can be customized for each user.
It offers options for setting goals and has a free and paid version.
Todoist
It’s one of the task managers most popular on the market. Very similar to the missing and popular Wunderlist, as it allows you to plan and organize simple tasks for one person or large tasks for a work team. You can set color-coded priority levels, due dates and reminders, task assignments, or notes. It also offers collaboration features, making it easy to assign tasks and workloads.
It is available in a free version via the Web and mobile devices, and has additional payment options that offer additional features.
Microsoft To Do
Speaking of Wunderlist, you can’t miss its direct replacement since Microsoft acquired it and took advantage of its technology and equipment to develop it. Like others on this list, it’s a cloud-based task management app that’s synced with your Outlook email client. Of course, it stands out for its integration with Office and Microsoft 365, the most used productivity and collaboration suite in the IT industry.
It allows users to manage their tasks from anywhere through a browser since it is cloud-based, although it also has an application for Windows, macOS and Android. It is completely free and only requires the use of a Microsoft ID account.
