As indicated from Woffu, time control managementIn addition to being a legal necessity, it is one of the main headaches for HR managers. The company highlights the main difficulties when it comes to managing the presence and absence of workers and how to solve them.
Waste of time solving incidents
One of the main problems that HR managers encounter is the time invested in solving incidents caused by disconnected tools, which do not have the technology to integrate vacations and absences with the presence in the same tool.
Many companies manage absence requests by email, paper or Excel sheets, for example, which do not allow them to attach supporting documents. In this way, as they point out from Woffu “team leaders waste hours and hours searching for and requesting receipts, reviewing who is working and who is not available. This prevents them from focusing on valuable tasks.”
Non-digitized HR processes
In the same way, one of the obstacles in the management of time control is the lack of digitization. Since the Time Control Law does not specify whether it must be done with a tool designed for it, there are many companies that choose for continuing to register on paper or in Excel sheets. “Companies waste a lot of time by manually recording the hours worked and the reasons for absence, in addition to the fact that the margin of error is greater and the data obtained is not reliable”, They comment from Woffu.
In addition, in many companies, the tools used do not allow managing the signing of a hybrid work model or a work model only remotely. Therefore, by not having this digitization, the company lacks data and information that helps to understand its reality, such as the absenteeism rate, departments that telework the most, etc.
Lack of visibility of the days of absence and presence
Another of the common problems is that the company usually lacks visibility of the days of absence and presence of employees or between teams. This translates into a waste of time asking or searching emails or notifications for the availability of the rest of the team. Related to that lack of visibility is the fact that employees may believe that their overtime is not being recorded. This leads to disgruntled and distrustful employees.
Tools that do not meet the needs
It may happen that HR software has been hired, but when employees and managers use it to record the workday, or to request medical hours, the tool does not meet usability standards. Or it does not allow a real-time connection with visualization on any device. In this case, it is best to test the tool before entering into a deal. Make sure that it is user friendly and that it responds to the needs of both employees and HR managers. We must try to make the use of the labor registration tool as easy and bearable as possible, so it will be possible to ensure its daily use and full adoption by the workforce.
Time Control Law
Despite the fact that it has been more than four years since the implementation of the Control Law, it is still an aspect of business management that continues to generate controversy and controversy. In fact, according to data published by Grupo SPEC, half of the companies would not pass an inspection by the hourly register three years after the law. In fact, from September 2019 to May 2022, inspectors have detected a total of 3,299 violations in the registration of working hours throughout Spain and have imposed a total of 4.7 million euros in fines.
