Together with the spreadsheet program that the suite presents to us LibreOffice, These are the specific applications for these tasks most used in the world. As you can imagine, one of its main tasks is to make it easier for us to work with numbers and formulas. In this particular case, we are going to focus on the free proposal offered by the search giant, we are talking about its Sheets application.
How could it be otherwise this is a solution software that presents us with everything we need so that we can work in the best way with numerical data and its derivatives. But here we are not only going to introduce numbers and formulas so that all kinds of calculations are carried out, but the program goes much further. We say all this because in addition to working with numbers, here we can add texts, photos, videos, graphics, etc. It should be mentioned that Google Sheets, which we access from here, is not the only application of this type that has support for a multitude of data types and objects.
This is something that little by little over time has been spreading to most office software. It is easy to imagine that this type of use gives added value to the products and those that we are going to create here.
What is the Explore function of Sheets
In addition to offering us a multitude of functions and features to improve our projects in these spreadsheet programs, they go one step further. With this, what we want to tell you is that as it happens with many other sectors of the software, spreadsheets try to make our work easier.
Keep in mind that sometimes here we work with huge amounts of numerical data spread over thousands of cells. This makes the control and organization all of this is somewhat complicated, especially if we take into account the interface design that we normally find in these applications.
Precisely to help us with this organization and understanding Of the spreadsheets that we create in Google’s online program, we have a function called Explore. For those of you who do not know it and have never heard of it, we will explain what it is. We refer to a function that helps us obtain information from the data of the spreadsheets thanks to machine learning.
In this way, this specific functionality is in charge of automatically analyzing everything in the calculation documents to facilitate the visualization of the data included. Thus, we could say that Exploring Sheets saves me a good amount of job when dealing with large amounts of data in the spreadsheet. All this will allow us to create objects in the program to facilitate the display and interpretation of data with a couple of clicks.
Create graphs quickly in spreadsheet program
At this point we will tell you that, to access this functionality, we have to click on the button that is located in the lower right corner of the Interface principal. We can also access the corresponding window by using the Alt + Shift + X key combination.
In addition, all this that we tell you will be very helpful for the objective we seek in this case. In particular we refer to the possibility of creating graphs instantly in the program of Google.
In order to benefit from all this that we tell you, the first thing we will do is create our spreadsheet in a conventional way. With this, what we want to tell you is that we will need to create the corresponding fields with their data in the cells. Basically as we have always done, all in order to be able to create our graph using the machine learning of Explore.
It is worth mentioning that to create this element we are talking about, we will not even need to mark the table. This is because the functionality itself takes care of analyze all the contents of the sheet in which we work to show us the best solutions in this regard. Therefore, once we have the contents of the sheet, we click on the button that we mentioned above. The types of elements that will be displayed in the new window that will appear, will depend on the amount of tables or data that we have created in the spreadsheet.
Choose the graphic that interests us
In this way, in the function itself, it analyzes all this and proposes a series of graphic formats that are the ones that best adapt to the detected content. As we can see first-hand in the window that appears, we will already have the possibility to choose the element of this type that we like the most.
In turn, it is worth knowing that depending on whether the detected tables have a header or not, or how many fields it is composed of, To explore will offer us one format or another. In the same way, in the upper part of the window we have the possibility to choose alternate colors in order to customize the graph a little more. Likewise, next to each sample we find a button to see this element in full screen and thus be able to better distinguish the data detected.
In the event that we finally like any of the designs that the functionality presents us, we just have to click on the button Insert chart.
Edit the data in the Explore function of Sheets
In the case that we work with a large amount of data in Google Sheets, something quite common, we may find ourselves faced with the need to edit the format of the tables. This can happen while we are selecting the graph we want to use with the Explore function we are talking about. However, we do not have to go back to the sheet as such and locate the rows and columns of that table, since we can do it directly from this new window.
In this way, by editing these elements, we can see the changes in the new graphs that are being created in real time. In order to achieve this we only have to click on the Edit button that is located at the top of the window.
This way we can change the selection range of the graph, or the columns and rows that we want to include in the headers. With all this what we see is that the google program It greatly facilitates the almost automatic creation of graphs with our data.