Specifically, we are referring to our own documents that we create with programs such as those that are part of the suite microsoft office. Obviously, the personal files that we generate with other similar applications or even those known as PDFs also come into play here. They are contents that, as a general rule, contain personal information, either our own or from our work, and that we do not want it to fall into the wrong hands under any circumstances.
In the event that we are going to work locally on our own files that we are talking about, generally we should not take additional precautions. It is true that it will never hurt, but it is not mandatory if no one else is going to access these contents. Another very different case is in the event, which is also increasingly common, that we are willing to share those files. We are referring to the possibility that, for one reason or another, we are willing to send by mail or some other online route, a file that we have created in Word or a PDF.
If we are going to send that file to someone else, it is generally very possible that it contains private information that we do not want to share with the rest of the world. Hence, we should take an almost mandatory precautionary measure in order to protect all of it. It is something that will only take a few seconds and that will avoid trouble in the future.
Protect DOCX AND PDF before sharing
And it is that the most advisable thing in these cases before sending these files, by whatever means, is to protect them in some way. Specifically, we are referring to the possibility of encrypting their content and establishing an access password so that no one else can see what they host. It may be the case that, for some program error or our own, we share those files with whom we did not want at first.
It can also be the case that we are victims of some kind of attack and those files fall into the wrong hands. If we send them the way we create them by default, anyone else can access the content stored in that Word file or PDF. However, with this simple protection step, in seconds we will make that file inaccessible to anyone who does not have the access code.
In fact, we can point out that most of the programs that help us to edit and create these documents, today they have security features to protect them. For example, when making use of the functionality Word Save As, in the Tools / General Options section, we will have the possibility of defining a password to protect that specific document. This is a function that can be extended to most of the applications in charge of working with these text files or with PDFs.
Obviously, we must provide it to the recipient or recipients of the document that we are going to share over the Internet. This is something that we can do through some other secure route so that it can be done open the file No problem.
