since i know approved the mandatory signing, in 2019, Technology is also revolutionizing signing in companies. One of the solutions that is giving the most talk when it comes to signing, despite its possible incompatibilities with the European Data Protection Regulation, is the biometric technologywhich does not stop growing: it is estimated that by 2027 it will reach 55,420 million dollars.
The fact that today transfer systems such as biometric do not comply with the regulations unmasks a problem that has been around for a long time: according to a study carried out by the Capgemini Research Institute, 38% of managers considered that the main difficulty to adapt to the GDPR It was the complexity of adapting the signing systems to the regulations.
To solve these difficulties, companies such as the SPEC Group have designed marking systems that allow employees to clock in without the need for your biometric data to end up in the hands of third parties. These types of systems can be a great relief for companies, since they can guarantee a transfer system that complies with the regulations and thus save possible lawsuits.
However, having an inadequate signing system does not always have to do with a breach of the regulations. According to Marcelo Dos Reis, General Director of the SPEC Group, a leading company in the development of time and access management solutions, “On many occasions, the way in which workers sign in can be incompatible with the type and size of the company, its way of operating or with the comfort of the workers”. For this reason, and in order to facilitate the operation of the human resources department and the company in general, the SPEC Group recommend three actions so that companies can make signing a simple action:
- Digitize human resources processes: There are many companies that continue to compile input and output data manually or with Excel. According to Marcelo Dos Reis, from the SPEC Group, “this can make the signing and data collection a difficult, slow, unreliable process and with little ability to adapt to realities that are so frequent today such as teleworking, for example” .
- Find out about the different transfer systems that exist: Another piece of advice is to do prior documentation work that allows the company to know the types of transfers that exist in order to choose the one that best suits your needs. Marcelo Dos Reis, points out that, in addition to presence control with biometric recognition, others should be added, such as cards, a web portal and an app.
- Make sure that the signing tools comply with a usability: Once the registration system has been chosen, it is essential that certain aspects be taken into account, such as that this tool is easy to use, that it allows you to request permission to go to the doctor, or that it is easy to connect and adapt to the workers’ devices .
